Win on site and in office

Your site managers' daily friction. Your bottom-line impact.

The knowledge to run an efficient site already exists. It is often not where the work happens, buried in inboxes, group chats, and the heads of your best people.

01

Crew documents non-compliance is a risk

One expired cert means a stop-work order. Manual tracking can't keep pace. Don't find out when a fine hits you.

02

Vendor manuals remain unread

Torque specs, sequencing, tolerances. Site managers have lots going on, and reading every document isn't always viable.

03

Decisions buried in texts and conversations

"We solved this before, but I can't find where or how." Every recurring problem gets paid for twice — and knowledge often walks out the door when an employee leaves.

04

Daily journals are a time sink

The construction journal is a legal record, but writing it competes with running the site. It gets rushed, deferred, or thinned out. Don't get caught in a delay claim or dispute.

05

Legal contracts get sidelined

Delays force live money-vs-time decisions. Liquidated damages, scope-removal rights, best-effort clauses — the answers are in the contract, but understanding them is tough when you're knee-deep in mud.

→

The common thread

The knowledge needed already exists — it isn't just-in-time available at your crews' fingertips.

How it works

Your site's external brain

Capture once, surface anywhere. No new process to learn — it works the way your site already works.

1

Capture the day & site in minutes

Add headcount, work done, deliveries, incidents. Upload crew documents, vendor manuals or project documentation.

2

Let AI extract the meaning

The app reads your documents, extracts expiry dates, and indexes every decision.

3

Access what you need when you need it

Ask in plain words and get a straight answer, with references. Get daily journal reports done. All your knowledge, put to use.

Personnel compliance

Crew compliance at a glance

Snap a cert on onboarding. GroundBrain reads the doc, extracts the expiry, and checks it against the role's requirements. The roster updates instantly with a status.

Auto-extracted expiry dates from any document

Expiry date warning before it's off

One audit-ready record per crew member

GroundBrain crew roster — valid, expiring and missing compliance counts with per-member status badges

Daily journal reinvented

Capture in minutes. Dictate. Snap.

Dictate or type your notes. Take photos. GroundBrain automatically formats the journal and drafts an operations report for your project manager or HQ.

One capture, many audience-ready reports

A defensible record, built daily

Minutes a day, not an hour after hours

Draft review — 9 June⚡ AI draft

Site JournalHQ ReportClient Update

Knowledge where you need it

Past decisions in seconds

One search to reach email, WhatsApp, journals, vendor manuals, contracts. Every answer shows exactly where it came from — and the original thread is one click away.

Decision log from your own comms

Vendor manual at the point of work

Knowledge survives when people move on

How did we handle the defective module batch?

Rejected batch #41 — warranty claimWhatsApp

48 modules rejected; micro-cracks on ~30%. Supplier agreed collection + replacement, ETA 8 days. Logged by J. Carter, 14 May.

Wrong-spec rail clamps — Block B2Email

M8 delivered instead of M10; B2 paused 3 days. Accepted substitute with written engineer confirmation.

For your team

Different roles. One source of truth.

Primary user

Site Manager

The daily user. The product is built for you.

Journal done in minutes — dictate or snap, nothing saved on your phone
Crew documentation and certificates on display daily
Past decisions accessible at your fingertips
Right vendor manual, just in time

Project Manager

Single way of looking at all your sites.

Crew compliance exposure at portfolio level
Consistent daily reports from every site
Knowledge stays when managers rotate
Contract-risk flags — on the roadmap

COO & CEO

Quality consistent across your sites.

No key-person risk on knowledge
Evidence trail for every dispute
Risk-aware project management by default

Owner side

Asset Owner & QA

Investors, asset managers and their reps overseeing the EPC.

See what's really happening on site, without chasing the SM
Photo-backed QA and punch-lists for milestone handover
Knowledge that survives the handover from build to operations

See how →

"

We could have saved hundreds of thousands in damages, had we had a journal like this before.

D

Daniel

COO · Solar EPC contractor

I'm under no illusion that our staff has time to read all the project documentation. Everyone defaults to what they learned last time. Now the knowledge is there when we need it.

J

Jim

Site Management Lead

I remember handling a problem like this before, but I can never find where I decided it. I search through messages for hours. Just knowing how I decided — that alone is worth it.

V

Vaclav

Site Manager, EPC

Why teams switch to GroundBrain

Where spreadsheets, docs, and chatbots stop

Most teams already reach for a spreadsheet, a shared doc, or a general chatbot. They help — until the site gets real.

Tools wait to be asked

A spreadsheet or a general chatbot only answers what someone already typed in. It doesn't capture the day on site, or watch a hundred expiry dates before one turns into a stop-work order.

Knowledge that isn't shared, leaves

A personal doc or chat thread belongs to one person — not the crew, the portfolio, and the years. So the know-how walks out the door when they do.

A chat reply isn't a record

When a delay claim lands, you need a consistent, time-stamped journal — not a best-effort answer that reads differently every day.

See the full comparison — Excel, Notion, ChatGPT vs GroundBrain →

Run every site like your best site manager