Win on site and in office

Your site and office teams run on knowledge they can't find in time.

Every decision, contract clause, cert and manual is somewhere: an inbox, a group chat, a 150-page PDF, the head of your best person. When it isn't at hand the moment it's needed, the project pays for it twice.

01

Contract exposure surfaces too late

Delays force live money-vs-time calls. Liquidated damages, scope-removal rights, best-effort clauses: the answers are in the contract, but reading it mid-delay isn't viable.

02

Decisions buried in texts and conversations

"We solved this before, but I can't find where or how." Every recurring problem gets paid for twice, and the reasoning walks out the door when someone leaves.

03

Next week's problems arrive without warning

The weekly report tells you about last week. The material shortfall, or the subcontractor who won't show, derails next week and lands as a surprise.

04

Vendor manuals remain unread

Torque specs, sequencing, tolerances. Crews have lots going on, and reading every 150-page document at the point of work isn't realistic.

05

Compliance and the journal eat the day

Chasing expiring certs and keeping a defensible daily journal are must-dos, but done by hand they swallow the time that should go to running the site.

→

The common thread

The knowledge to run the project already exists. It just isn't at your team's fingertips the moment the decision has to be made.

For your team

Different roles. One source of truth.

Owner, EPC or subcontractor — the same record, seen from your side of the handover.

Primary user

Site Manager

The daily user. The product is built for you.

Journal done in minutes: dictate or snap, nothing saved on your phone
Crew documentation and certificates on display daily
Past decisions accessible at your fingertips
Right vendor manual, just in time

Project Manager

The hub between your sites and your subcontractors.

See next week's risks before they hit: materials, no-shows, slipping tasks
Chase subcontractors from one place, so proof lands in time
Consistent daily reports from every site
Contract-risk flags on every project

See how →

COO & CEO

Quality consistent across your sites.

No key-person risk on knowledge
Evidence trail for every dispute
Risk-aware project management by default

Owner side

Asset Owner & QA

Investors, asset managers and their reps overseeing the EPC.

See what's really happening on site, without chasing the SM
Photo-backed QA and punch-lists for milestone handover
Knowledge that survives the handover from build to operations

See how →

"

We could have saved hundreds of thousands in damages, had we had a journal like this before.

D

Daniel

COO · Solar EPC contractor

I'm under no illusion that our staff has time to read all the project documentation. Everyone defaults to what they learned last time. Now the knowledge is there when we need it.

J

Jim

Site Management Lead

I remember handling a problem like this before, but I can never find where I decided it. I search through messages for hours. Just knowing how I decided — that alone is worth it.

V

Vaclav

Site Manager, EPC

See it on your project

Bring a real site. We'll show you the difference.

Book a demo → See the modules

Personnel compliance

Crew compliance at a glance

Snap a cert on onboarding. GroundBrain reads the doc, extracts the expiry, and checks it against the role's requirements. The roster updates instantly with a status.

Auto-extracted expiry dates from any document

Expiry date warning before it's off

One audit-ready record per team member

GroundBrain team roster — valid, expiring and missing compliance counts with per-member status badges

Daily journal reinvented

Capture in minutes. Dictate. Snap.

Dictate or type your notes. Take photos. GroundBrain automatically formats the journal and drafts an operations report for your project manager or HQ.

One capture, many audience-ready reports

A defensible record, built daily

Minutes a day, not an hour after hours

Draft review — 9 June⚡ AI draft

Site JournalHQ ReportClient Update

Knowledge where you need it

Past decisions in seconds

One search to reach email, WhatsApp, journals, vendor manuals, contracts. Every answer shows exactly where it came from — and the original thread is one click away.

Decision log from your own comms

Vendor manual at the point of work

Knowledge survives when people move on

How did we handle the defective module batch?

Rejected batch #41 — warranty claimWhatsApp

48 modules rejected; micro-cracks on ~30%. Supplier agreed collection + replacement, ETA 8 days. Logged by J. Carter, 14 May.

Wrong-spec rail clamps — Block B2Email

M8 delivered instead of M10; B2 paused 3 days. Accepted substitute with written engineer confirmation.

How it works

Your site's external brain

Capture once, surface anywhere. No new process to learn — it works the way your site already works.

1

Capture the day & site in minutes

Add headcount, work done, deliveries, incidents. Upload team documents, vendor manuals or project documentation.

2

Let AI extract the meaning

The app reads your documents, extracts expiry dates, and indexes every decision.

3

Access what you need when you need it

Ask in plain words and get a straight answer, with references. Get daily journal reports done. All your knowledge, put to use.

Why teams switch to GroundBrain

Where spreadsheets, docs, and chatbots stop

Most teams already reach for a spreadsheet, a shared doc, or a general chatbot. They help, until the site gets real.

Tools wait to be asked

A spreadsheet or a general chatbot only answers what someone already typed in. It doesn't capture the day on site, or watch a hundred expiry dates before one turns into a stop-work order.

Knowledge that isn't shared, leaves

A personal doc or chat thread belongs to one person, not the team, the portfolio, and the years. So the know-how walks out the door when they do.

A chat reply isn't a record

When a delay claim lands, you need a consistent, time-stamped journal, not a best-effort answer that reads differently every day.

See the full comparison: Excel, Notion, ChatGPT vs GroundBrain →

Run every site like your best site manager